Hr Administrator

Purpose of PositionTo assist the HR Manager and CEO in providing a comprehensive HR administration service.To build and maintain a good working relationship with stakeholders and employees to enhance a healthy employment relationship by acting as a primary contact for all employees to the Human Resources Department.To provide an effective Human Resources administration for the organisationTo co-ordinate HR recruitment processTo ensure accurate HR records on all employees.To provide HR reports as required Main ResponsibilitiesPolicies and Procedures:Update and maintain the HR manual.Develop, implement and manager HR documents, including policies, procedures and forms.Recruitment and Selection:Oversee the recruitment process from job advertisements to interview facilitation.On-boarding and Induction: Administer the onboarding process, including contract signing, offer letters, and pre-employment checks.Conduct induction sessions for new and existing employees to clarify responsibilities.Schedule and coordinate probation review meetings with employees and managers.Personnel Files:Maintain the employee database and HR records, ensuring accurate staff details, contract amendments, and supporting documents.Leave Management:Monitor employee compliance wutg the leave policy and report non-compliance to the GM.Compile and present monthly leave reports to management.Labour RelationsAddress employee inquiries and provide management consultations.Manage workplace misconduct by:Facilitating internal disciplinary hearings and corrective counseling.Issuing disciplinary notices and documenting outcomes.Act as a liaison between management and employees.Staff Engagement:Foster a positive company culture through engagement and wellness initiatives, including newsletters, uniforms, birthdays, team-building events, corporate gifts, and social responsibility programs.Conduct HR surveys to enhance employee engagement and report findings to management.Time and Attendance:Serve as the primary contact and system administrator for time and attendance queries.Ensure full implementation and management of the biometric system.
Training and Skills DevelopmentFacilitate HR inductions and awareness training.Maintain and update the training matrix to identify skills development needs.Implement training programs and development plans, ensuring follow-ups as neededPrepare and submit BEE, SDL, and WSP/ATR documentationPerformance management:Facilitate performance evaluations meetings.Oversee performance management processes using Sage300.Additional Duties: Prepare, submit, and monitor payment requisitions a for department purchasesPerform any other duties as assigned by the line manager.Qualifications & experience:Human Resource Management or relevant degree/diplomaProven 1 year (minimum) experience in Industrial RelationsProven experience in writing documents (policies and procedures)Proven experience in working with SAGEComputer literacy (any HR software, Microsoft Office)Knowledge and skills:Basic knowledge of the labour lawsGood administrative skillsAbility to maintain high levels of confidentialityInterpersonal skills with good communication skills (verbal and written)Special Categories Flexibility to work outside hours where required to meet implementation deadlines.Ability to work under pressure and adhere to deadlines.No criminal record.Clear credit standing.Tact and diplomacyNegotiation skillsConflict management skillsOrganizational skills, be able to prioritizeAbility to work under minimal supervision