The HR Administrator position is that of HR Generalist. The HR Administrator is responsible to assist in all HR services within the Company. The HR Administrator must liaise closely with the HR Outsourcing Partner and all other departments within the Company e.g. Finance, Operations, Sales etc.
Liaise with Outsourcing Partner on a day to day basis in terms of all HR tasks and deadlines;
Report to the BOD on any HR related tasks as and when required;
Updating and maintaining of HR Policies and related policies and Procedures, in conjunction with Outsourcing Partner;
Recruitment and Selection process for all vacancies. Liaise closely with HOD’s. Establish relationships with recruitment agencies and maintain the preferred supplier list;
Preparation of Employment Offers (actively involved in the negotiations); Preparation of Employment Contracts for new employees and/or changes in conditions of employment;
Induction of new employees, in conjunction with HOD’s;
Prepare all relevant contracts/ agreements e.g. Training Agreements; Loan Agreements etc.
Probation process for new employees – manage process from start to completion;
Maintain Employee Files and all relevant HR documentation;
Prepare monthly payroll data and send to the Outsourcing Partner, inclusive of gathering monthly overtime sheets, commission sheets, staff changes etc. Present payroll to EXCO for sign-off;
Act as liaison between employees and Outsourcing Partner;
Manage time and attendance for all employees – ensure it is updated monthly on ESS;
Manage leave reconciliations and ensure accurate balances at all times;
Prepare and send WSP/ATR data to the Outsourcing Partner for submission on yearly basis, for all companies;
Maintain training register for all training done per employee on a monthly basis;
Prepare and send EE Reporting as stipulated by Department of Labour to Outsourcing Partner for submission on a yearly basis;
Responsible for all Industrial Relations (in conjunction with Outsourcing Partner) including, but not limited to;Disciplinary Action
Any administrative HR related tasks from time to time;
Prepare data for the submission of ROE annually for all companies, to be submitted to the Outsourcing Partner;
Report to BOD on staff requests; issues or any relevant matters;
Maintain accurate staff list with all relevant staff details at all times;
Provide employee information to relevant parties as and when requested e.g. staff information for tender submissions;
Liaise closely with the SHEQ Officer as and when needed.
Relevant Human Resource Administration qualification
More than 5 years’ working experience as HR Administrator (or equivalent)
Microsoft Office Suite – Intermediate Level
VIP Payroll (or equivalent) capturing and overseeing. Must have good knowledge of Tax Laws.
ERP/ HR System Experience
Honest and reliable
Loyal and hardworking
Good knowledge of Basic Conditions of Employment; Labour Relations Act; Employment Equity Act; Skills Development Act etc.
Passionate about HR and employees