Fleet Administrator

Fleet Administrator

Wisani Burial Society

Fleet Administrator

Details of the offer

Vehicle maintenance and coordination Assist in the administration and coordination of the company's fleet of vehicles and maintains an accurate record of these vehicles:
- Compare monthly bank statements for correct premium payments
- Schedule servicing/repairs of vehicles with Workshop and/or Dealership
- Follow up on repairs/services
- Communicate timelines and service updates to Fleet Control Manager and assist in maintaining an accurate service schedule
- Communicate with Finance Department concerning payment for services and/or repairs
- Arrange with Control Room for delivery/collection of vehicles
- Send weekly lists to Fleet Control Manager of unavailable vehicles
- Take action on Vehicle Damage Reports (VDR) and submit weekly reports
- Open and close job cards on the fleet management system
- Check and register new vehicles on the system
- File all vehicle-related documentation
- Update expired vehicle licenses on the fleet management system
- Rotation of branch vehicles to avoid over- or under usage
- Negotiate a reduction in monthly car insurance premiums based on vehicle value depreciation

Fleet Tracking Administration
- Register new vehicles on the system and remove when required
- Check monthly statements for the correctness and report any discrepancies
- Request de-installation or transfer of tracking devices when required
- Ensure receipt of "Fitment certificate"
- Manage renewal of contracts with tracking company
- Draw and check weekly "Vehicle usage report" from tracking company and report any issues

Fuel consumption checking and reporting
- Import fuel statements from the bank to relevant systems
- Draw Fuel Exception Report and investigate, rectify and report discrepancies
- Check fuel consumption of each vehicle used and report any discrepancies
- Check and file fuel receipts
- Order petrol/diesel cards

Physical work environment factors
- Office bound position
- Workweek may sometimes include Saturdays

Source: Neuvoo3_Ppc



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