Finance Controller

Finance Controller
Company:

Publicis Groupe


Finance Controller

Details of the offer

Job Description

FORECASTING
Collate the revenue forecasts from the Client service heads and interrogate to ensure that forecasts are reasonable and realistic and are correctly split between practices, billing categories and firm/likely/INB & TBF
Prepare the forecasted FTE analysis with input from the Agency MD, Agency Ops, Client service and Agency Talent
Analyse the forecasted profitability by client and work with the Agency Management team to address non-profitable clients
Reconcile the payroll costs per the FTE analysis to the Management Accounts payroll forecasts
Forecast delegated costs and ensure that delegated costs per the FTE analysis agree to the Management Account Forecasts
Analyse variances vs Commit/previous Forecast

LOCAL MANAGEMENT REPORTING
Prepare and present monthly client profitability reports and follow up key findings in the reports
Maintain and monitor the New Business Pipeline report and client health assessment
Ad-hoc financial analysis for MD
Monitor monthly spend of delegated costs vs budget
In collaboration with Agency ops, monitor accuracy and completeness of timesheet recording

HFM REPORTING TO GROUPE IN PARIS
Monthly actuals reporting to Groupe:
Checking balance sheet recons to ensure items are cleared promptly
Checking allocation of house costs in NAV and ensuring relevant accruals are raised
Prepare analytical review of monthly results and balance sheet
Review Debtors and creditors age analyses, debit WIP provision, and open PO provisions

REVENUE:
Complete monthly revenue reconciliation and ensure all necessary take-ups are done/journals are processed so that NAV ties up to revenue recon prior to flash reporting at 12 noon on the first working day of each month
Monitor retainer billings during each month to ensure that all retainers are billed prior to billing cut off
Prepare analysis of revenue overs/unders vs forecast by client and revenue type
Monitor accrued and deferred revenue to ensure cleared on a timely basis
Approve credit note workflows on Chase provided they are justified

RESOURCE PLANNING
Using the FTE analysis, prepare the annual Commit resource plan and monitor actuals vs plan continually so that clients remain profitable even when revenue drops.
Manage the reforecasting of resource requirements at each new Forecast
Approve freelance appointments provided these are within budget

JOB MANAGEMENT
Monitoring work in progress to ensure that:
No external cost are incurred prior to client approval
Non-billable costs are written off to Income Statement timeously
Finished jobs are reconciled and closed promptly
Perform final check of all jobs marked for closure and send workflow to Resources to close

OVERHEAD COST CONTROL
Approve delegated cost expenditure prior to spending to ensure that delegated costs stay within budget

BALANCE SHEET & FMC FILES
Review and approve balance sheet recons and ensure reconciling items cleared quickly
Approve non-recurring journals, 3- way payroll recons and credit note listings

PAYROLL
Review and approve monthly payroll prepared by SSC and approve monthly payroll journal prior to processing

ACCOUNTS RECEIVABLE
Monitor Debtors Age Analysis and ensure effective follow up of overdue balances is being done by Resources

WEEKLY VENDOR PAYMENTS AND ACCOUNTS PAYABLE
Review weekly payments batches vs supporting documentation and ensure submitted to Resources before deadline
Review creditors Age analysis and follow up overdue amounts/debit balances

AD HOC
Co-ordinate with PGA, FMC auditors and Internal audit to provide them with the prework requested, support documentation and explanations required
Submit monthly input to PGA in order that they can prepare the monthly PiCT report (self-analysis of adherence to Internal control requirements)
Provide finance training to the Client Service team so that they understand their financial responsibilities in terms of job management, client management and revenue forecasting
Monitor cashflow and approve early payment requests where necessary
Monitor performance of the Shared Service Centre and feedback to senior management
Develop, document and communicate processes to Agency
General trouble-shooting

Qualifications

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Additional Information
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Requirements


Knowledges:

  • PROGRESS

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