Exports Logistics Co-Ordinator

Exports Logistics Co-Ordinator


Exports Logistics Co-Ordinator

Details of the offer

To cost efficiently complete all export documents, meet shipping requirements, track merchandise exported as per documented export processes in compliance with government requirements.
Technical Competencies

Systems, processes & Technical competencies:
Thorough knowledge of delivery process
Thorough knowledge of Customs & Excise documentation
Thorough knowledge of Harmonized Customs Tariff classifications
Thorough knowledge of suppliers document layout (invoice, packing list)
Thorough knowledge of Incoterms
Knowledge of warehousing processes: receipt & dispatch
Knowledge of EDI to Customs (Exrilo & CSS or similar)
Knowledge of port and shipping line procedures
Knowledge of Customs & Excise regulations
Knowledge of VAT requirements
Knowledge of Duty Credit Certificate procedures
Computer literate and ability to analyse figures and information

Finance and Business

Ability to analyse and interpret financial and performance indicators at a detailed level
Demonstrates a thorough understanding of the business measures and targets relating to own role

Health & Safety

Have an understanding of relevant legislation

Customer & Environment

Ability to quickly develop a knowledge and understanding of the suppliers’, customer and service provider business and demonstrates a passion for customer delivery
Demonstrates an understanding of the impact of own role on service delivery to internal and external customers
Customer Service mind-set


Ability to work under pressure whilst maintaining attention to detail


What theoretical knowledge (e.g. degree / diploma) does the job require?

International trade or shipping course / diploma
Understanding of related technical terms, processes and procedures pertaining forwarding, shipping and clearing
Advanced skills in Excel and Customs clearance system

What experience (e.g. previous exposure) does the job require?

A minimum of 3 years’ experience in the import forwarding, shipping and clearing environment

The deliverables are not limited to the accountabilities specified in the job advert. These key accountabilities highlight the focus areas of the job. Specific and/or additional deliverables can be requested by management. The key responsibilities and accountabilities may change from time to time in response to changes in business strategy, operational requirements and shift rotation.

Delivery against Exports scorecard
Adherence to Service Level Agreements (SLAs) with customers and service providers
Accurately prepare feasibility studies and quotations for potential new exports
Actual costing after completion of each shipment with variances documented
Weekly tracking reports to customers allowing easy planning of stock
Arrange all inspections as per legislative requirements (Customs stops, Port Health, State Veterinarian, SGS & Cotecna) to ensure compliancy with Government regulations
Accurately prepare the Bill of Entry and EDI the data file to Customs for attestation
Prepare and EDI customer documents complying to destination and origin legislation
Prepare Cargo Due documents for submission to National Port Authority (NPA)
Prepare the required Bank form for submission to the bank prior to shipment
Prepare and arrange attestation of SADC Certificates, Certificate of Origin
Prepare original documents for Forwarding to the Franchisee / Clearing agents & Shipping Lines for easy clearance at destination
Arrange collection and delivery with appointed transporters by submitting detailed and accurate cartage instructions
Ensure correct invoicing from service providers by reconciling all invoices
Approve and submit service providers invoices to finance department for payment
Attend to queries and complaints from the Helpdesk Administrators
Investigated claims and process accordingly
Accurately prepare Duty Credit Certificate Scheme (DCC) schedules as per Department of Trade Industry (DTI) guidelines by compiling all relevant documents into packs before submission to DTI
Adherence to Corporate Governance principles
Establishing effective relationships with customers and service providers, using INVOCOM methodology
Participate in the Operational Excellence Charter (OEC) process
Control the VAT export compliance process as per Government requirements

Source: Latestjobs_Co



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