Executive Assistant To Directors (Degree Essential)

The purpose is to verify loading, unloading of Product to ensure accuracy of stock being dispatched.POSITION INFO:Site Security LiaisonRaw Material / StoresAccountable for operation of own work area or as a member of a team, as well as for quality, standards and outputs within defined work routines and policies.Job PurposeThe purpose is to verify loading, unloading of Product to ensure accuracy of stock being dispatched and received and maintaining our governance and Customer service standards.Key Accountabilities and OutputsEffective stock quality managementEffective inventory managementParticipation in checking of loadsMaintain clear and effective communication with Regional Logistics Manager, Warehouse Controller and Warehouse Supervisor.Maintain detailed records of security activities and incidents; provide regular updates to the Regional Logistics manager.Assist in the development and implementation of emergency response plans and procedures.Accurate checking, loading and unloading of vehiclesIndependent check conducted of all loads to ensure correct quantities of split and full palletsAccurate recording of returnsMaintain clear and effective communication with Warehouse Supervisor and other team membersAll documentation accurately and comprehensively checked and verifiedConversant with relevant business information, policies, processes and proceduresHealth, Safety and EnvironmentSite housekeeping standards maintained and adhered toAppropriate personal protective equipment used as designated by site safety standardsCollaborate with different departments to develop and implement security protocols and procedures.Adherence to Food Safety RequirementsCommitment to The Beverage Company's Food Safety policy and its objectivesAbility to understand and implement all food safety requirementsAdherence to and the enforcement of Food Safety Policies, SOPs and PRPsCompliance with PPE requirements including jewellery policyCompliance with personal hygiene requirements in accordance with the organisations code of practiceActive engagement in all training including competency testingRegular practice of hand washing and sanitisingPrevention of cross-contamination of products - no allergens allowed in the manufacturing facilityResponsible for raising any food safety risk to the relevant personnel such as the Team Leader or Food Safety personnelReporting of any illness or communicable disease before the commencement of shiftCompliance with all legal, regulatory and customer requirementsEnforce GMPs and conduct themselves in a manner conducive with food safety practicesMaintain high standards of housekeeping and hygiene of equipment, facilities and work environmentInformed and vigilant on food defense and food fraud risksPromote, encourage and continuously grow the organisations food safety cultureMaintain zero compromise on product quality and safetyCollaborate with internal food safety team to realise the organisations goals of retaining GFSI certification and continuous improvementQualifications and ExperienceMatric / NQF level 42-4 years FMCG experienceMS Excel; E MailKey QualitiesCommunication: Routine communication in connection with instructions, requests or normal work tasksProblem Solving: Proactive identification of problems that are concrete and procedural, troubleshoot and apply solutions in line with guidelines provided or escalate more complex problems to superiors, providing information required to solve problems.Relationships MaintainedOthers in own work areaBehavioural CompetenciesInterpersonal Sensitivity: Able to interact positively with others, understanding their interests and concerns.
Listens to others ideas and concerns and takes these into account before responding.
Comes across as open and approachable towards others.
Takes care in the choice of words used when interacting with others.
Encourages co-operation with others.Planning and Organising: Manages time effectively, ensuring effective completion of tasks under stressful deadlines.
Able to prioritise activities and resources, ensuring that results are achieved effectively.
Able to evaluate progress and make appropriate adjustments to initial plans, ensuring a successful outcome.Verbal Communication: Able to communicate verbally in a logical manner.
Takes the intended audience into account when communicating verbal information.
Makes use of appropriate business language in verbal communication.
Includes all relevant information in verbal arguments.
Demonstrates proficiency of language in verbal communication.
Interprets complex information to express own viewpoint in verbal communication.
Concludes verbal arguments by making reference to relevant facts.Continuous Improvement: Increases performance expectations when success has been achieved.
Seeks out sources of information, including trade associations, 'best practice' companies, customers, peers, subordinates, etc.
Finds ways to fast-adapt improvement ideas to work processes.
Proactively seeks out resources, alliances, etc., needed to quickly introduce improvements.Analytical Thinking: Able to take a complex task and break it down into manageable parts in a logical, detailed way.
Thinks of multiple explanations or alternatives to a problem.
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