Cross Trades And Seafood Administration Team Leader

Cross Trades And Seafood Administration Team Leader


Cross Trades And Seafood Administration Team Leader

Details of the offer

Job Summary:
Provide clerical and administrative support and Supervision to the Procurement department

Minimum Qualifications and Experience:
Related tertiary qualification advantageous
Proficient in the use of the Microsoft Office Suite
Relevant experience advantageous
Syspro experience advantageous
Previous Supervisory Experience

Soft Skills:
Attention to detail
Excellent communication skills
Professional conduct
Ability to independently and work in a team
Capable of working in a fast-paced work environment
Time management and organizational skills

Main Duties/Key Results Areas:

Candidate to assist and supervise all of the below processes:

1. Permits
Applications and follow up on outstanding permits.
Monitor / plan when new permits are needed i.e. permits expired, when the maximum import quantity has been reached and when new species are being imported
Assist with planning
Help Clearing Agents and Procurement and Shipping Team with the correct HS Codes

2. Labels
In conjunction with SANS labelling regulations or any other regulating body (Cross Trades), design and proof labels for new products
Assist with Label requirements and queries

3. Procurement
Forex requests and purchase order requisitions / amendments / cancellations
Check and authorize requisitions / amendments / cancellations
Send new supplier information sheets to Finance for opening of accounts
Updates regarding supplier information e.g. changes in payment terms
Validate supplier confirmation / Proforma Invoice with purchase order
Ensure that management authorizes and signs purchase order requisition forms
Upload documents and update reference numbers on the Dashboard
Follow-up and obtain authorization and request deposit payment on orders and required date of payment
Liaise with suppliers and assist various departments with the same
Request and update supplier shipping schedules
Assisting clearing agents with queries
Assisting Haulage with cold store allocations
Follow up on delivery of containers to cold store

4. National Regulator for Compulsory Standards (NRCS)
Advise cold stores of sample boxes and if loads are for re-export (no NRCS needed)
Gather all required documentation and complete request to sample and advise NRCS of sampling request
Follow-up on status of overdue micro results
Aid Admin Assistant in the event of queries or problems

5. Sales
Aiding Sales Executives with information amendments / cancellations / swop outs
Local / International sales order requests
Check and authorize requisitions / amendments / cancellations / Swop outs
Follow up on signed sales orders
Follow up on load out of released stock in store and request release accordingly
Confirm if payment reflects in bank for the Cash Account before releases can be done
Check if customers’ accounts are not suspended or on hold before release of product

6. Stock
Address any damaged boxes or stock with suppliers and put them on notice that there might be a potential claim
Advise Stock team of any stock discrepancies or other queries
Provide feedback on Small Balances report and Expired Stock Report

7. R & D’s
Aiding Finance / International Claims / Local Claims with the information relating to all Returns / Claims

8. Import Statistics
Compiling and sending out monthly import statistics

9. Other
Compiling and sending out monthly / weekly reports
Assist Admin Manager / Cross Trades / Seafood Category Manager with any duties required from time to time as are consistent with the responsibilities of the position and the needs of the service
Working on Syspro, Outlook, Expedite and Excel and ensuring relevant emails are actioned

Source: Executiveplacements


  • Sales / Trade Representative - Sales