Job Description:
Financial
Ensure payments to suppliers are made on time and according to payment policy
Liaison with internal and external suppliers in a professional manner
Engage with suppliers in a professional manner
Follow up on all Creditor enquiries received
Preparation and checking of supplier reconciliations
Follow-up on all outstanding payments
Follow-up on creditor related issues and the tracking thereof
Processing some supplier invoices
Reviewing and preparation of supplier payment batches (complete, accurate, authorised)
Follow-up and necessary delegation of follow-up/s of any/all queries relating to payment batches
Ensure creditor payments are in line with the agreed budget process, i.e. timeframes
Supply input to the annual budget process and highlight monthly fluctuations timeously
Assist with creditors provisioning (accruals) of outstanding invoices
Internal and external creditors reconciliations
Age analysis reconciliations
Personnel Management
Ensure that personnel are judiciously applied in appropriate posts and that the workload is cleared with the minimum mistakes and overtime
A proactive approach to recruitment and maintaining a good accounts payable environment
Manage creditors clerks on a daily basis
Ensure that on-the-job training is effectively planned and conducted to ensure that sufficient expertise is available to deal with the work
Ensure that the mentorship in the department is effective to enable all personnel to develop to their full potential
Ensure that you have sufficient knowledge of personnel and their duties to do effective evaluation and also ensure that ongoing discussions take place
Ensure that evaluations are done on a regular basis according to the guidelines of the system
Ensure that steps are taken to develop employees for performance improvement
Qualifications:
Experience in supervising creditors clerks (non-negotiable)
Experience in recruiting (non-negotiable)
Experience in training creditors clerks (non-negotiable)
Experience in conducting performance reviews (non-negotiable)
Pastel Evolution knowledge will be a strong advantage
People management skills
Strong understanding of the creditor function
Excellent reconciliation skills and financial applicable technical knowledge
High computer literacy (MS Outlook, MS Office, Pastel Evolution)
Completely proficient in English
Strong interpersonal and communication skills
Structured and organised approach
Self-starter, flexible, energetic, confident
Strong resistance to pressure and experience of a high-volume environment
Grade 12
A bookkeeping/accounting qualification an advantage
