To ensure that details of orders are correct and correspond with invoices and they comply with the VAT Act in order to drive down risk and associated costs to the company.
To ensure the accuracy of transactions captured to the system in order to allow for accurate accounting and reporting.
To ensure that the sale or receipt of products is validated and then captured to the ERP system in order to promote accurate production, stock and revenue forecasts.
To provide accurate and timeous reconciliations in order to ensure that outstanding balances are correct.
To perform a variety of administrative tasks including, filing, handling queries, assisting with audit preparation in support of the units activities.
To deal with queries or complaints made by the client externalinternal by conducting an analysisinvestigation into the details and either assisting or escalating the issue, in order to ensure efficient customer service and timeous feedback.
To promote effective teamwork within the unit by ensuring continuous communicationfeedback, sharing information and assisting and supporting colleagues in order to drive achievement of departmental goals.
TASKS MAIN OUTPUTS AND RESPONSIBILITIES
Accounts payable
Receive invoices from suppliers and transporters for processing on the system local and or foreign
Obtain appropriate allocations for invoices from sundry suppliers and ensure invoices are authorized for payment.
Match raw material invoices to GRN and POD via AX Dynamics
Match transporter invoices in AX Dynamics
Ensure that transport rates are correct as per approved transport rates from the Planning Department.
Inspect invoices and determine if it meets the requirements of a tax invoice for the allocation and claim of VAT Input.
Process match invoices on the system once they have been authorized via purchase orders.
Obtain creditors statement and prepare the creditors reconciliation to determine the payment.
Generate EFT payment on AX Dynamics and import to the banking systems.
For EFT payments, ensure that all payments have been authorized and have been released successfully.
File all relevant payment recons invoices appropriately
Follow up on any outstanding queries relating to invoices that could not be processed for payment and any other supplier issues
Filing metrofiling
Completion of information relevant to any credit applications requested by the supplier
Ensure that a prospective supplier receives all necessary information regarding the opening of an account as per Omnias new vendor application process.
Journals
Adhoc finance projects
Audit preparations
Accounts Receivable
Credit Control
Debtors processing reconciliation local and or foreign
Internal accounts management
General debtor office administration
Audit preparations
Opening of new vendorscustomers
Ensure documents received from the suppliercustomer are correct, required checks are performed and the necessary reports printed
Ensure that the line manager Supervisor has approved the application
Opening the account on the relevant systems and completing the required information
MINIMUM REQUIREMENTS
Education
Grade 12
Systems
MS Exceladvanced MS Word MS Outlook
AX Dynamics added advantage
Working experience
35 years relevant experience
Experience in manufacturing environment will be an advantage.
COMPETENCIES
Knowledge skills
Good administration organizational skills
Good verbal written communication skills
Computer literate
Good interpersonal skills
Good telephone skills
Good reconciliation skills
Client centricity
Key attributes
Ability to work under pressure
Attention to detail
Analytical thinking Problem solving
Logical thinker
Ability to follow through take accountability
High energy levels
