Key Accountabilities:Financial Administration:Setup new vendors in Creditors, check validity of their vat number, check banking details in SAP.Receive Purchase Requisitions, Delivery notes/Invoices, Purchase Orders, Goods Receipts.Process Invoices/Credit notes. Ensure invoices are compliant with all SARS requirements.Request monthly statements from all suppliers, reconcile with age analysis and attach matching invoices to statements in preparation forthe Payment proposal at month-end.Capture invoices of suppliers, not requiring PRs & POsRequisition of manual EFT Payments & capturing of invoicesDo requisitions for up-front EFT payments for MaintenancePrepare a payment proposal in SAP for creditors according to their credit termsSend remittance advices to suppliers on requestCheck Payment runs and Manual payments to be signed by Financial ManagerFile reconciled invoices each monthDeal with creditors related queries and follow-up on outstanding itemsCompleting of Applications for credit Facility forms, acquiring signatures, recording and if necessary, apply for limit increasesProduce schedules of accruals at every month-endMonthly list, and copies of PRs & invoices of all CAPEX items to Financial Manager.Manage all cell phone contractsArrange Archiving of Financial DocumentsAssisting the Financial Manager on ad-hoc projects General Office Administration: Recycle wastepaper, organise for printers to be serviced etc.To comply with the applicable compliance guidelines.Prepare weekly Expected losses file and liaise with production on actions to take.Monitoring, analysing, and reporting on budget controlling, cost centre cost variances and administrating cost centre reportsComplete monthly inventory stock on hand analysis and review deviationsAnd any other tasks necessary for the conduct of the business as the employer may from time to time directCommit to act according to the key management principles and the safety-first culture as defined in the Safety-first policy Education/ Training: Suitable Educational Credentials in Finance, Accountancy, Cost Accounting, or Tax from a reputable University, or currently studying towards it Know-how/ Professional Experience: At least 6 years of professional working experience within Finance and AdministrationKnowledge of IFRS, Income Tax, and VATKnowledge of South African tax and statutory accounting processesIntermediate user of Microsoft OfficeAdvanced Excel Skills (Pivot Tables and V-Lookup)Can work independently and as part of a teamKnowledge about ERP Systems is mandatoryGood communication SkillsNumerical skills Salary:R 25 000 Monthly Basic Salary PlusA 12,5% provident fund contributionR 500 medical aid allowanceA 13th cheque in December
