Creditors Clerk

Creditors Clerk


Creditors Clerk

Details of the offer


The following list of main objectives / key performance areas and job activities are not exhaustive. The executive director may instruct the employee at any time to carry out additional duties or responsibilities, which fall reasonably within the ambit of the job, or in accordance with operational requirements

To manage all incoming client and service provider contact with the organisation. As well as organizing administrative duties in an effective manner

-Client management
-Request invoices and statements from suppliers as and when required
-Prepare, reconcile, and capture deliveries for petrol account
-Prepare documents for reconciliation and filing of documents as required according to company requirements
-Valid tax invoice - refer to SARS requirements
- Delivery note
- Purchase order
- Quotation if applicable

-Delivery notes must be collected from procurement and must be signed out on the transmittal sheet as proof that it has been collected
- File delivery note in appropriate creditors file under appropriate tab
- Check delivery note against Po
- Once invoice is received, match to delivery note
- Check invoice is valid as per SARS requirements
- Check that Po no appears on invoice
- Check that goods invoiced is as per delivery note
- Check pricing
- Check signature against specimen
- Deal with all queries as required

Maintain accurate records and files
- Ensure that 30-day creditors invoices are filed with supporting documents in the appropriate creditors file under the appropriate tab in date order with the most recent date on top
- All invoices to be checked against statement
- Missing invoices must be requested from the supplier
- File documentation neatly and aligned appropriately

Vat files are made up of the following files:
File 1&2 – 30-day creditors + f (labelled alphabetically)
File 3 - miscellaneous & cod creditors
File 4 - subcontractors
File 5 - petrol account, credit cards, diners, cash slips
- Ensure accounts are ready and completed by 15th of each month

Complete payments, submissions and reconciliation
- Ensure payments to creditors are made on time
- Avoid overcharging and do not pay for goods not requested

- Ensure payments are completed on time for Vat submission
- Capture on our accounting system
- Reconciliation for timeous payments
- Submission of vat returns to SARS
- Ensures accurate company financials
- Ensures accurate submission of Vat to SARS

5 years in a similar position
Business related qualification in bookkeeping, accounting or financials

Should your CV fit the profile please email <--------Please upload your CV here--------

SALARY R10 000- R16 000 per month

Source: Executiveplacements



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