RequirementsMatric certificate or equivalent QualificationA relevant tertiary qualification in paralegal studies through an accredited institution i.e., Certificate Course/ Diploma in Conveyancing or Advanced Conveyancing is advantageousMinimum of 8 years' experience as a conveyancing secretary of which at least 2 years need to have been in a commercial property conveyancing environmentProficient in conveyancing procedures and operations within the deed's office, including but not limited to subdivisions, consolidations, sectional plans, and interpretation of sectional title plans and survey information on diagrams or general plans and opening township and sectional title registers, creating new title conditions, servitudes, notarial agreements and notarial bondsFamiliarity with the various stages of property purchase and sales transactionsThorough understanding of commercial, mining, and residential conveyancing terminology and processesAbility to conduct research and analyse legal documents for accuracySound knowledge of property finance and banking systems and proceduresResponsibilities Investigate the facts of matters and ensure that all relevant information is considered and compiledCoordinate and organise research findings/ information for verification and access by legal professionals in needLiaise with all parties in the conveyancing process daily, this includes individual clients, Banks, Mortgage Originators, Purchasers, Sellers, Agents, Municipal Departments, Body Corporates & Provincial Deeds Offices, and SARS to ensure efficient conclusions to property & bond registrationsPrepare varied types of conveyancing documents for signatureDraft, prepare, and/or review property mortgage contracts/ deeds of sale taking into account suspensive conditions, exclusions, and standard certification requirementsDraft standard and notarial bond documentsCoordinate and manage document production, this includes photocopying, indexing, filing, retrieving, and organizing client records and legal documentsCoordinate formal delivery and receipt of legal documents to and from relevant partiesType, format, check, and file legal documentation & correspondence using the firm's standard templates. This includes Dictaphone typingScan relevant documentation into File Site under matter numberBalance amounts due to the Seller and Purchaser by taking into account all expenses and interest earned. Pro Rata shares are payable by Seller and Purchaser in respect of expenses such as rates and levies must be accurately calculated.Finalise statements of account for Seller and Purchaser to be signed off by conveyancer
