Must have a Tertiary Qualification – With Accounting as a Major subject.
Must have Motor Industry Dealership experience
Must haveAutomatesystems experience
Must have enough experience to be able to Prioritize work, Problem solve and make effective decisions.
Good communication Skills – able to communicate at all levels.
Key Performance Areas:
Bank account - Process transactions daily, reconcile. Load payments on internet banking.
Petty Cash - Petty Cash payment, receipts and process daily. Bank excess cash when necessary. Ensure Appropriate Controls are applied.
COD's - Reconcile and prepare payment documentation as required and submit to finance for payment.
Creditors - Process expenses on Automate & Reconcile all creditors documentation and forward to Head Office for payment. Ensure all creditors are paid within terms.
Debtors - Ensure all debtor and Cash accounts stay within terms, follow up on O/S payments. Send out statements at month end, answer customer queries. Keep in contact with HO Debtors Clerk - discuss accounts.
Parts & Workshop Cash account - Receipt all payments and follow up on queries.
WIPS & Warranty - Monitor, communicate and meetings with workshop to manage documentation flow.
Workshop productivity - Prepare daily and forward to W/S staff and DP. Discuss with W/S manager on weekly base to find solutions to improve.
DOC (Daily Operating Control)- Prepare daily and forward to managers.
Discussions - Informal discussions with Dept managers in relation to their figures. Determine where you can be of assistance with new information and reporting.
Fixed assets - Prepare monthly report, audits, new capex applications, updating asset date file.
Process Manual GL Journals where required - submit to FM for review and approval prior to capture.
Balance sheet GL Recons - Prepare and continuously follow up on o/s issues to ensure recons are clean and accurate.
Financial reports - Analyzing, Income statements, Balance sheet, budgets.
Meeting reports - Prepare meeting reports for DP and department managers. Attend meetings with DP and departments as required.
Internal accounts - Prepare recons and payment requests for Isando/Spartan internal creditors.
Maintenance plans (where in use)- Bookkeeping and reports of vehicle maintenance plans. Prepare invoice for each vehicle on MTP and forward to customer.
Sundry invoices - prepare preparation and submit to finance.
Approve the release of vehicles from the Workshop - for Account customers only.