Description:
About the role
This is a fixed term contract for 6 months based at Bushveld Vanchem in eMalahleni.
Key responsibilities
Creditors
Ensure that invoices are processed timeously.
Sort incoming invoices
Match invoices to appropriate purchasing orders
Ensure creditors vat number is included on invoices.
Ensure correct company name and details.
Cashbook
Full Cashbook Responsibility
Weekly bank reconciliations
Call accounts to be reconciled and captured at month end (minimal transactions)
Ensure that the bank statements are downloaded off banking system timeously.
Ensure that the banking transactions are processed timeously.
Ensure that the bank statements are uploaded on Pastel timeously and accurately to ensure that the cash allocations or transfers to the clearing accounts are done timeously.
Ensure new beneficiaries are loaded onto banking Platform and are verified.
Provide the creditors with the bank line numbers on a weekly basis so that the vendor details on Pastel are updated accordingly.
Provide feedback to the creditors whose bank details need to be updated on Pastel timeously.
Arrange with the bank signatories timeously for the release of payments.
Review the petty cash request forms to ensure that they have been duly authorised by management.
Ensure that the bank subledger accounts for EFTs and Cheques are cleared weekly.
Review the payment proposals file downloaded to ensure that the sum of the batch agrees to the Pastel payment proposal extract.
Review the batches to confirm that the bank details match the SAP bank details.
Review the bank statements for any payments that may be unpaid – provide feedback to the creditors for resubmission of these payments.
Ensure that the bank balance per SAP at month end agrees to the bank statements.
Follow up on outstanding reconciling items.
Filing
Debtors
Capture and process.
Creating of client invoices as per instructions received from programme managers.
Issuing of statements and invoices to programme managers and/or clients.
Follow up on overdue debtors.
Work closely with managers to manage accounts.
Following up of unallocated deposits and allocation of receipts to individual debtors' accounts.
Ensuring debtors accounts are updated on Pastel Partner and reconciling to debtors control account.
Assisting the Finance Manager with administrative duties within the department: filing, compilations of schedules and Pastel Partner processing.
Updating Finance Action Board.
Assist with Tenders/Vendor documentation.
Filling.
Capture and forward suppliers' invoices.
Use the company's system to capture suppliers' invoices.
Forward captured invoices to financial Manager for payment.
Forward all invoices with assets bought to asset manager for assets numbers.
Ensure that the correct supplier is paid the correct amount.
Ensure that suppliers paid are on the company database.
About you
Degree in Finance or Accounting
Honours advantageous.
5 years' experience in a finance or accounting environment
Experience in financial reporting and analysis
Tax and audit knowledge or experience advantageous
Articles advantageous
Syspro experience advantageous.
Pastel experience
High degree of computer literacy (MS Excel)
CLOSING DATE FOR APPLICATIONS: 23 April 2021
If you think you have the skills, attitudes and experience to be considered for any of these opportunities, you are encouraged to apply by way of an updated CV. If you have not heard back from us within 2 weeks – please consider your application as unsuccessful.
4 days ago
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