Assistant Accountant

Job Description Assistant Accountant Duties for Fuel Station, STFA and Fuel Convenience Store Daily Bookkeeper Reconciliation ReviewReview and verify daily reconciliations performed by the bookkeeper, ensuring the accuracy of cash, reward, account, and EFT sales records.Cross-check reconciliations against third-party systems such as CashNet, MiniPOS, account, and reward system records.Investigate and resolve any discrepancies or anomalies identified in the reconciliations.Stock Movement AnalysisAnalyze stock movement reports to ensure that stock levels align with recorded sales and purchases.Verify that correct and timely orders were placed for all sites to avoid stock shortages or overstocking.Liaise with suppliers and site managers to address stock-related issues, discrepancies, or inefficiencies.Wage and Payroll PreparationHandle the complete wage and payroll processing for all sites, including ABM, MFC, BTW, and STFA.Maintain accurate payroll records, including attendance, overtime, and deductions.Ensure compliance with MIBCO (Motor Industry Bargaining Council) regulations, including contributions, employee benefits, and statutory requirements.Prepare and submit payroll-related reports to management and relevant authorities as required.Invoice and Filing MaintenanceOrganize and maintain a systematic filing system for all invoices.Ensure all invoices are filed accurately, categorized, and are easily retrievable for audits or reference.Periodically review the filing system for completeness and accuracy.Accounts Receivable MaintenanceMonitor and maintain accounts receivable, ensuring timely invoicing and collection of payments from customers.Reconcile accounts receivable balances with sales records and third-party systems.Follow up on outstanding payments and address any issues related to customer accounts.On request, prepare detailed VAT invoice schedules for all transactions, ensuring compliance with VAT regulations.Collaborate with the bookkeeper and auditors to provide accurate and complete VAT-related documentation.Assist with VAT submissions and ensure deadlines are met.Compliance and ReportingEnsure all financial activities adhere to regulatory and organizational policies.Prepare and submit reports to management, highlighting key metrics such as reconciliations, stock movement insights, payroll updates, and accounts receivable statuses.Assist in financial audits by providing necessary records and supporting documentation.Requirements5+ Years Experience in a relevant roleBookkeeping of Fuel Station books highly advantageous.Stock Movement ReportingPayroll ManagementVAT Preparation Requirements
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