Administrator - Chemical And Soil Mapping

Job Description MAIN PURPOSE OF THE JOB General administration within SGS NviroCrop, especially related to chemical and soil mapping.
RESPONSIBILITIES Obtaining order forms from new clients once scheduling is received and relaying to contractors when work can commence.
Requesting the opening of new clients in BOSS Requesting the opening of orders in BOSS and relaying order numbers to the lab Follow up the progress of Chemical and Soil mapping fieldwork scheduled on a weekly basis (Make sure that all data is received for work scheduled) Receiving of Chemical mapping GPS data from contractors, the checking thereof and handle data related enquiries.
Co-ordinating the sending of samples from remote areas and from the office to the lab and following up on a regular basis that samples were received by the lab.
Sending details of Chemical soil samples, analysis and clients' info to the lab.
Handling of queries from the lab regarding chemical mapping samples.
Handling of queries from the contractors / Agriculturalists regarding chemical mapping and related admin.
Send combined GPS data and lab results to GIS and Agriculturalists for further processing and recommendations.
Completing the Chemical and Soil Mapping sections of the Business Info Worksheet.
Weekly fieldwork report on Chemical and Soil Mapping to Management Arrangements for Nampo and other marketing related tasks.
Other divisional tasks as requested.
Key Performance Indicators: Work must be done systematically and with the highest level of accuracy.
Turn-around time of receiving, checking and sending out data is of the utmost importance.
All queries to contractors and the lab must be done in a professional and friendly manner.
Adhere to all quality and safety requirements of the SGS management system.
Perform any other reasonable tasks as assigned by direct line manager.
SPECIFIC AUTHORITIES Cease the use of any equipment that may be deemed to constitute a safety hazard or enter hazardous environments without the necessary knowledge and protection and report the situation to higher authority to take action.
Cease to carry on with work that may affect the quality (integrity) of services and report the situation to higher authority to take action.
Initiate a formal improvement request when a deviation of the system occurs, possible improvements are identified or when nonconformity is identified.
Any person has the right to refuse to perform work that may damage the environment in an imminent and serious way and to report such a situation.
Qualifications Education National Senior Certificate with Mathematics and Physical Science.
Computer literacy in Excel, Word and Outlook Formal administrative or financial back round preferable.
Experience At least 5 years' experience in administration or finance.
Preferably in the Agricultural sector.
(Working with farmers) Competencies Excellent telephone etiquette Good interpersonal skills Must be able to work systematically and under pressure.
Must be able to solve problems and queries independently.
English and Afrikaans (Read, write and speak) Driver's license