Administrative Coordinator

My client, a prominent organisation in the agricultural and animal feed sector, is seeking a diligent and organised Administrative Coordinator to join their team in Stellenbosch. This role offers an excellent opportunity to support import administration and logistics processes within a dynamic and innovative environment. Key Responsibilities: Manage processes related to supplier contracts from international and local suppliers. Forward purchase contract details and relevant documents to the customs clearance agent for the import process. Organise and maintain import files, ensuring all documentation is accurate and up to date. Collaborate closely with the customs clearance agent to track shipment statuses and resolve any issues during shipping or clearance. Process creditor invoices related to imported goods, ensuring payments are accurate and align with agreed terms. Ensure timely invoice payments and maintain payment records for accurate financial tracking. Process debtor invoices as needed, ensuring client-related billing is accurate, timely, and compliant with policies. Ensure all imports comply with South African customs regulations and other legal requirements. Provide reports on import activities. Assist with audits or internal reviews related to import, inventory control, invoicing, and financial processes. Provide general administrative support as required. Assist in preparing reports and presentations for senior management or external stakeholders. Perform additional administrative tasks to support the sales and logistics team. Maintain strong working relationships with suppliers, customs agents, banks, logistics providers, and other stakeholders involved in the import process. Promptly resolve issues or discrepancies related to imports, payments, invoicing, inventory control, or documentation. Key Skills: Analytical mindset with strong attention to detail and accuracy in handling documentation, payments, invoices, and inventory records. Proficient in Microsoft Excel. Excellent customer service and communication skills. Strong planning and organisational abilities, with the capacity to meet deadlines. Ability to multitask and manage multiple priorities effectively. Capable of working collaboratively in a team and independently with a strong sense of responsibility. Proactive, solution-oriented approach to problem-solving. High level of integrity and professionalism in all interactions with internal and external stakeholders. Minimum Requirements: Diploma or degree in Logistics, Supply Chain Management, Business Administration, Accounting, or a related field. 2-4 years of experience in import administration, logistics, or supply chain management, preferably in the agricultural or animal feed sector. Experience in processing creditor and debtor invoices, with a solid understanding of basic accounting principles. Knowledge of South African import and customs clearance processes (direct clearance not required).