Administrative Coordinator, Academic Appointments & Hris

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Administrative Coordinator, Academic Appointments & HRISDate Posted: 06/04/2025
Req ID: 43252
Faculty/Division: Temerty Faculty of Medicine
Department: Dept of Psychiatry
Campus:St.
George (Downtown Toronto)
Position Number: 00040497
Description: About us:

Home to over 40 departments and institutes, the University of Toronto's Temerty Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground-breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors.
Your opportunity:

As one of the largest Departments of Psychiatry in the world, we serve as a catalyst for progress, mobilizing partners and resources to improve the outcome of those living with mental illness.
We strive to provide the best care to today's patients and to transform the understanding and treatment of mental illness and addiction for the patients of tomorrow.

As the Administrative Coordinator, Academic Appointments & HRIS, you will coordinate the clinical (MD) and status only faculty appointments processes and academic life cycle.
You will be entrusted with key administrative tasks that will require tact and diplomacy and meticulous attention to detail in a high-volume environment.
Your proven ability to gather and interpret key policies and relevant information from multiple sources will ensure that that we continue to supportour strong clinicians, teachers, educators, quality improvers and researchers.

Your responsibilities will include: Coordinates all academic appointments, including onboarding, reviews, re-appointments, and junior promotions (clinical and non-clinical)Acts as first point of contact and resource to the department and hospital sites on faculty appointment processesDrafting, editing, proofreading and fact-checking internal and external communications and correspondence on behalf of the ChairProviding committee support, including scheduling meetings, developing agendas, taking minutes and following up on action itemsProcessing payroll transaction and updating and maintaining HRIS recordsCollating and organizing data and preparing draft statistical reports and summariesProviding orientation and training to department faculty and hospital site administratorsEssential Qualifications: Advanced College Diploma (3 years) or acceptable combination of equivalent experienceMinimum three years relevant experience in interpreting, applying and advising on policies and practicesFamiliarity with Faculty of Medicine and affiliated hospital policies and proceduresKnowledge of and experience processing the University's academic appointments and promotions policies and proceduresExperience working with and supporting senior level committeesExperience drafting correspondence and communications with minimal revisionsExperience processing payroll transactionsExperience managing data and generating statistical reportsExperience providing training and delivering orientationsAdvanced proficiency in MS Office SuiteExperience working with HRIS, Laserfiche, FOCUS and Microsoft OneDriveExcellent interpersonal and communication skills (both verbal and written), and have the ability to concisely summarize information from multiple sourcesMust be an effective problem solver and have exceptional organizational and time management skillsStrong initiative, resourceful, and meticulous attention to detailProven ability to work effectively with competing deadlines while managing multiple responsibilities and prioritiesExcellent judgement on issues of confidentiality To be successful in this role you will be: ArticulateMeticulousResourcefulSelf-directedClosing Date: 06/12/2025, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 10 -- $70,844.
with an annual step progression to a maximum of $90,595.
Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.

Job Category: Administrative / Managerial
Recruiter: Amanda Krmek
Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.
Diversity Statement The University of Toronto embraces Diversity and is building aculture of belonging that increases our capacity to effectivelyaddress and serve the interests of our global community.
Westrongly encourage applications from Indigenous Peoples,Black and racialized persons, women, persons withdisabilities, and people of diverse sexual and gender identities.We value applicants who have demonstrated a commitment toequity, diversity and inclusion and recognize that diverseperspectives, experiences, and expertise are essential tostrengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey.
This survey is voluntary.
Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff.
Results will be aggregated for institutional planning purposes.
For more information, please seehttp://uoft.me/UP .
Accessibility Statement The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members.
Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA).
As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please ****** .

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