Division Western CapeMinimum Experience Entry LevelCompany primary industry AccountingJob functional area FinanceContract term 12 monthsJob DescriptionYou will work in the Financial Shared Services team to ensure our client's expenditures are accurate and our accounting practices are standardized across our clients.Key Roles and ResponsibilitiesProcessing systemTo have a sound knowledge of the processing systemsInvoice processing:Process customer' invoices/credit notes/quotations timeously, correctly & accuratelyUpload a copy of the support onto the invoice created in XeroEnsure all invoices are valid tax invoices and contain all relevant and correct information (See Annexure 1)Ensure all invoices/credit notes meet the SARS VAT requirements – (Annexure 2)Ensure no invoices are processed without proper authorizationAdhere to daily, weekly & monthly deadlines for processing all supplier invoicesEnsure all supporting documentation is saved on SharePointFollow up on all missing documentationResolve queries within the process and procedure timelinesEscalate overdue outstanding queries & invoices to higher level of authority within the agreed process guidelines.Sales reconciliationRoll forward the previous month's recon and save with current date in the current recon folderEnsure that reconciliation items identified on the previous recon/s are cleared timeously (i.e. missing invoices, sale agreements)Retrieve sale reports from SIMSRequest all missing information or documentsProcess recons timeously, correctly & accurately on a weekly and monthly basisEnsure all recons are prepared within the deadlineEnsure that ALL tabs on your recon have been completedDocument all sales on Xero as per point 1Save the reconciliation on SharePoint in the appropriate folderResolve reviewer queries within the deadlineAdhere to the guidelines when escalating queries to a higher authorityEnsure that the recon is signed off by the AR reviewer.Customer reconciliationSave the statement on SharePointEnsure that reconciliation items identified on your previous recon/s are cleared timeouslyIdentify the current differences between Xero and the customer statement or activity statementProcess recons timeously, correctly & accurately on a weekly and monthly basisEnsure all recons are prepared within the deadlineLiaise with client for missing information (invoices, credit notes) as identified on the reconSave the reconciliation on SharePoint in the appropriate folderResolve reviewer queries within the deadlineAdhere to the guidelines when escalating queries to a higher authorityEnsure that the recon is signed off by the AR reviewer.Other reconciliation (not limited to)Facility fees/ Recharges/NetcashEnsure that reconciliation items identified on the previous recon/s are cleared timeouslyProcess recons timeously, correctly & accurately on a weekly and monthly basisEnsure all recons are prepared within the deadlineSave the reconciliation on SharePoint in the appropriate folderResolve reviewer queries within the deadlineAdhere to the guidelines when escalating queries to a higher authorityEnsure that the recon is signed off by the AR reviewer.Review of age analysisRetrieve monthly age analysis from Xero or other accounting systemReview monthly age analysisClear all credit amountsClear all "unknown" customersReconcile control account customersMerge all duplicate customersReview aging % off age analysis.Report back to AR manager on status of Age analysisSave age analysis with notes on SharePointClear all queries or unresolved issues.Journals (Not limited to)Sales, Cost of sales, Bolt, Correction of VATReview information received from clientCheck all information received from client using checklistsProcess all journals on PastelAttach all relevant documents to XeroEnsure that the journals are approved by the AR reviewerSign off all checklistsEnsure that the checklists are signed by the AR reviewerReporting/ Procedure documentationRetrieve Month-End ReportsComplete Month-End ChecksAssist Bookkeepers/Clients with queries & other ad hoc processingMaintain and update the AR trackers prepared for clientsMaintain and update processing procedure process on a frequent basis (minimum: an annual basis)Save the file on SharePoint in the relevant folderMailbox ManagementCheck the mailbox dailyProcess all invoices and act of all emails when neededArchive emails where necessaryAdministrationEnsure to update the FSS dashboard with weekly invoices processedEnsure the weekly task tracker is updated on a Monday morningContribute to any system improvement where relevantEngage in frequent training of processing team membersContribute to the maintenance / updating of the invoice process procedure document on a frequent basis (minimum on an annual basis)Ad-HocGeneral ad-hoc duties as requested by management from time to time.All and any other related duties as expected from the Employer from time to timeDemonstrate willingness to help others and "go the extra mile" to meet team targets and objectivesManaging colleagues and clients' expectations and communicating appropriatelySkills And Attributes Required To Do The JobStrong computer skillsProblem Solving skillsCommunication skillsTime management skillsMust have excellent MS Excel, Word, PowerPoint and Outlook email skillsGood understanding of basic bookkeeping and accounting receivable principlesBasic understanding of the VAT Act and principlesStrive for Continuous improvement in innovation and automationCompetencies required to do the jobAccuracyAbility to learn fastAbility to work under pressure in a high pace environmentAbility to manage competing deadlines and function well in a fast-paced, team-oriented environmentDetail orientedDeadline driven (meeting deadlines)Methodical and meticulousManaging WorkloadContributing to team success and overall success of AFAInnovationFast paced and high energy levelsTeam playerPositive work attitudeAbility to work remotelyTakes initiativeAdaptable to changeAdherence to company policy and proceduresTaking ownership and accountability for tasks and activities and demonstrating effective self-management in terms of planning and prioritizing, and self-developmentRequirementsMinimum matricPreferable tertiary qualification / diploma / certificateMinimum of 1-2 years working experience with SAPSound knowledge of accounting principles
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