Key Responsibilities: Debtors Administration: Prepare and send monthly debtors invoices and statements to clients. Follow up on outstanding debts telephonically and on email. Following up debtor payment agreements. Debtors Reconciliations. Creating and updating of debtors master file. Communicate (both verbal and written) with debtors with regard to overdue accounts. Preparing debtors file and creation of debtors accounts in the system. Generate and process accurate and timely invoices for goods and services rendered. Generate invoice on Linersuite. Processing invoices, receipts and payments. Assistance with basic book keeping. Prepare and manage invoices and statements. Reconcile the accounts receivable ledger. Make sure that all payments are properly recorded and allocated. Reporting of Debtors and balances: Extract monitor Debtors age analysis report. Maintain and implement clear communication processes between Departments (operations and administrations). Work closely with the warehouse/operations team to reconcile invoices/payments and address any discrepancies. Maintain organized and up-to-date records of all invoicing transactions. Enter data into the company's financial systems accurately and in a timely manner. Internal and external liaison: Handling and responding to client/customer enquiries. Liase with Operations team to resolve queries. Collaborating with the finance team to ensure smooth operations. Monitor accounts and incoming payments through effective team communication reporting thereof. Verify discrepancies with the Finance Manager to ensure correct reporting. Identifying which accounts are overdue and managing collections. Act on any reasonable instruction given by the superior in relation to work related activities Requirements: Matric with a tertiary qualification in Finance/Accounting. 3-5 years of experience as an Accounts Receivable Clerk or similar role. 3-5 years of experience with operating spreadsheets. 3-5 years of experience with accounting software. Computer Literacy MS Office Package, Excel (Required) and Liner Suite (beneficial) Very good understanding of basic accounting principles. Ability to calculate, post and manage accounting figures in a timely manner. Proficient data entry skills along with attention to detail and accuracy. Critical thinker and problem-solving skills. Clear criminal record with no convictions. Medical certificate fitness. Clear credit history with no judgements IMPORTANT NOTICE By applying to this advert you hereby acknowledge that you have read and accept the following Protection of Personal Information ACT (POPIA) disclaimer: I hereby consent for Talented Recruitment to process my personal information as part of the recruitment process. Talented Recruitment shall take all reasonable measures to protect the personal information of applicants and for the purpose of this disclaimer "personal information" shall be defined as detailed in the Protection of Personal Information Act, Act 4 of 2013 ("POPIA").
